Business Administrator


To provide daily administrative support To assist the general upkeep of the office

David Gray Solicitors

Newcastle Upon Tyne , NE15XU


Per Week

37.00 Hours

Per Week

Role and Responsibilities

  • Responsibility for incoming and outgoing post, DX and facsimile transmissions-collection, delivery and sorting and distributing.
  • Scanning, filing, and photocopying for departments.
  • Disposal of confidential papers and destruction of archived files, expired clients’ records.
  • Maintenance of the case management system (e.g., merging duplicate client records client ID etc.
  • Support with electronic processes such as creating pdf document bundles and amending PDF’s.
  • Ensure that the office equipment (printers, photocopiers) is etc. in good working condition and maintained, referring any problems to the practice support manager, office administrator or the ICT manager. Whichever Is relevant.
  • Depositing money at the bank.
  • Local deliveries and collections and purchasing various sundries and items for the company as and when required.
  • Ensuring that the office and surrounding are kept tidy and organised this includes keeping kitchen tidy.
  • Preparation of refreshments for meeting and training etc., as an when required
  • Other duties of administrative nature as may be required periodically by the designated firm.

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Required Skills

Effective team worker Ability to follow instructions Ability to communicate clearly orally and in writing Ability to work to deadlines Attention to detail Organisational skills

Required Qualifications

Grade 4 (C) or above in Maths and English.


  • Maths and English to Level 2 required, if not already achieved
  • Ongoing assessment by the employer and provider – for example meetings with apprentice, employer and learning provider, observations of workplace, gathering evidence
  • Knowledge, Skills and Behaviour in relation to: customer service principles and practices, planning, regulation, responsibility and IT, business principles, customer communication and health and safety.
  • Undertake a self-assessment in the last month of their apprenticeship to enable them to see whether they are confident that they have taken on board all aspects of the occupation. This self-assessment must be submitted to the independent end point assessor as a source of evidence to prepare for independent End Point Assessment which will include multiple choice assessment; showcase portfolio of learning and interview; presentation of a project


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