Role and Responsibilities
General admin duties including answering phone calls, e-mail enquiries, dealing with queries, photocopying and post.
Act as front of house, communicating with pupils, staff, parents and visitors in a friendly and welcoming manner, addressing all queries and concerns appropriately.
Understand the Visitor Policy and ensure that its protocols are met.
Completing Registers/First Day Call procedures in line with the Attendance Policy.
Use Word and Excel to create documents and spreadsheets for daily use in administration tasks.
Use school based electronic systems, including SIMS and ParentPay.
Co-ordinate Nursery Admissions.
Process purchase orders, obtain quotes, place orders with suppliers and accept deliveries, ensuring that accurate records are kept and purchasing procedures are followed.
Keep up to date with electronic School Diary to ensure enquiries are answered quickly and accurately.
Read and understand relevant school policies e.g., Child Protection and Safeguarding, Health & Safety etc.
Maintain confidentiality and data protection when handling potentially sensitive tasks.
Assist with the organisation of school trips, e.g., arranging transport, venues etc.
Assist with pupil events to ensure smooth progress e.g., school photographs, pupil immunisations etc.
Learn additional admin roles within school to provide cover when needed.
Maintain an up-to-date and accurate inventory of stock.
Provide admin support for teaching staff in school as required e.g., after-school clubs.
Promote and engage in a positive team environment and adhere to the school’s Vision and Values