Business Administrator


This is a fantastic opportunity to join a busy Gateshead school as an administration apprentice working front of house and play a key role in the community.

Lingey House Primary School

Felling, NE108DN


Per Week

37.00 Hours

Per Week

Role and Responsibilities

General admin duties including answering phone calls, e-mail enquiries, dealing with queries, photocopying and post.

Act as front of house, communicating with pupils, staff, parents and visitors in a friendly and welcoming manner, addressing all queries and concerns appropriately.

Understand the Visitor Policy and ensure that its protocols are met.

Completing Registers/First Day Call procedures in line with the Attendance Policy.

Use Word and Excel to create documents and spreadsheets for daily use in administration tasks.

Use school based electronic systems, including SIMS and ParentPay.

Co-ordinate Nursery Admissions.

Process purchase orders, obtain quotes, place orders with suppliers and accept deliveries, ensuring that accurate records are kept and purchasing procedures are followed.

Keep up to date with electronic School Diary to ensure enquiries are answered quickly and accurately.

Read and understand relevant school policies e.g., Child Protection and Safeguarding, Health & Safety etc.

Maintain confidentiality and data protection when handling potentially sensitive tasks.

Assist with the organisation of school trips, e.g., arranging transport, venues etc.

Assist with pupil events to ensure smooth progress e.g., school photographs, pupil immunisations etc.

Learn additional admin roles within school to provide cover when needed.

Maintain an up-to-date and accurate inventory of stock.

Provide admin support for teaching staff in school as required e.g., after-school clubs.

Promote and engage in a positive team environment and adhere to the school’s Vision and Values

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Required Skills

· Must have good Maths and English

· Good knowledge of Microsoft Office systems

· Good keyboard skills

· Excellent telephone manner

· Numerate and Literate

· Excellent communication and interpersonal skills

· Ability to work to tight timescales

· Good communication skills

· Accurate and good attention to detail

Required Qualifications

Maths, English and ICT, GCSE Grade 4-9 or equivalent


  • Level 3 Business Administration Apprenticeship.
  • Maths & English level 2 if not already achieved.
  • Appts with apprentice, employer & provider, observations of workplace as well as gathering evidence.
  • Undertake self-assessment in last month of apprenticeship. The self-assessment must be submitted to the end point assessor as a source of evidence to prepare for End Point Assessment which will include a showcase portfolio; a project, employer reference & interview about the portfolio and project.


Upon completion of the apprenticeship, there is a job opportunity with great progression for the right candidate.