Business Administrator

Overview

NEPO have an exciting opportunity for three people to join the team as Business Administrator Apprentices! The successful candidates will work towards the level 3 Business Administrator apprenticeship standard whilst being trained to undertake a wide range of administrative duties .You will provide diverse administration to support the delivery of Collaborative Procurement through NEPO.

North East Procurement Organisation

Gateshead, NE83DF

£177.97

Per Week

37.00 Hours

Per Week

Role and Responsibilities

  • Undertake a range of general administration and organisational support to the NEPO team.
  • Learn how to support NEPO’s governance and corporate meetings by organising meetings, preparing, and updating documents and digital information.
  • Learn how to perform diary management functions for officers within NEPO including arranging and rearranging meetings, room booking and organising refreshments.
  • Learn how to provide basic facilities management – setting up rooms for meetings, assisting attendees and ensuring necessary equipment and resources are available as required.
  • Attend meetings and workshops and learn how to record actions and minutes.
  • Learn how to use data and information to track project milestones across the business.
  • Learn how to gather and use data and information to populate performance reports.
  • Learn how to carry out routine basic invoicing, creating purchase orders and processing payments.
  • Learn how to support booking of business travel arrangements.
  • Learn how to produce accurate records and documents including emails, letters, and reports.
  • Demonstrate your ability to make recommendations for improvements and present solutions to line manager.
  • Demonstrate that you understand the importance of decision making and learn how to make effective decisions based on sound reasoning and deal with challenges in a mature way.
  • Develop interpersonal skills to be able to build and maintain positive relationships within your own team and across the organisation and wider stakeholders.
  • Learn how to influence and challenge appropriately and become a role model to peers and team members.
  • Develop good communications skills, whether face-to-face, on the telephone, in writing or on a digital platform and use the most appropriate channels to communicate effectively.
  • Demonstrate the necessary level of expertise required to complete tasks and apply yourself to continuously improve your work.
  • Learn how to take responsibility for initiating and completing tasks, managing priorities and time to successfully meet deadlines.
  • Ensure appropriate attention is given to your own health and safety, and the safety of your colleagues and visitors, following established procedures.
  • Attend training as determined appropriate by NEPO in relation to working practices and the Apprenticeship programme.
  • Any other responsibilities allocated which are appropriate to the grade of the post.

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Required Skills

  • Able to use Microsoft
  • Office e.g., Word and Excel
  • Good attention to detail.
  • Good communications skills both orally and in writing.
  • Good numeracy and literacy.
  • Ability to work in a team and follow instructions.
  • Experience in working as part of a team (this could be in a sporting, educational, work or social setting).


Required Qualifications

Maths, English and ICT, GCSE Grade 4-9 or equivalent

Training

  • Maths and English to Level 2 required, if not already achieved.
  • Knowledge, Skills and Behaviour in relation to:
  • Customer service principles and practices
  • Business principles
  • Technical competencies
  • Knowledge and understating
  • Research activities
  • Commercial awareness
  • Managing challenging situations and taking ownership
  • Health and safety
  • Ongoing assessment by the employer and provider – for example meetings with apprentice, employer and learning provider, observations of workplace, gathering evidence

  • Undertake a self-assessment in the last month of their apprenticeship to enable them to see whether they are confident that they have taken on board all aspects of the occupation. This self-assessment must be submitted to the independent end point assessor as a source of evidence to prepare for independent End Point Assessment which will include a showcase portfolio; a project; an employer reference and a structured interview about their portfolio and project.


Prospects

Exciting opportunities and progression available